Audit Services

Request for Proposals

The Fremont Public Library District (“the District”) will accept proposals from Certified Public Accounting firms to provide audit services for our District. We invite your firm to submit an electronic proposal to us by 5:00pm on January 31, 2025 for consideration. A description of our library district, the services needed, and other pertinent information follows.

Description of the Fremont Public Library District

Established in 1972, the Fremont Public Library District operates as an autonomous tax entity governed by elected board of seven trustees. Currently housed in 70,000 square foot building located at 1170 N. Midlothian Road catering to a community of approximately 39,000 library users within our district, which includes sections of Mundelein, Grayslake, Hawthorn Woods, Libertyville, Round Lake, Round Lake Park, and Wauconda. 

The District provides general library services including circulation, reference, reader's advisory, programming, and outreach. Additionally, patrons can access meeting rooms, computers, wireless internet, and community resources. The District also outsources accounting, janitorial, maintenance, legal, consulting, and planning services. 

The primary source of funding for the District is a property tax in perpetuity. The District has a June 30 fiscal year end, with a requirement to file an Audit Report and Annual Financial Report with the Illinois State Comptroller and Lake County Clerk within 180 days after fiscal year end (75 ILCS 16/30-45; 35 ILCS 200/30-30 and 50 ILCS 310/1). A copy of the District’s most recent audited annual financial statement is available here.

Services to Be Performed

Your proposal is expected to cover the completion of the audit of the District’s annual financial statement in compliance with generally accepted auditing standards as established by the American Institute of Certified Public Accountants as applicable to governmental units. The audit work includes electronic submission of the Audit Report and Annual Financial Report with the Comptroller and will include meetings with the District’s Administration team and/or Board of Trustees as necessary. 

In addition to the above services, the proposal is expected to cover a management letter containing comments and recommendations with respect to accounting and administrative controls and efficiency. The proposal should also cover the firm’s availability throughout the year to provide advice and guidance on financial accounting and reporting issues.

The detailed document and the rest of the proposal is available here.